Email backup If you don’t clean up the emails stored in your email program regularly. The accumulated email databases tend to increase in size over period of time. Eventually this database becomes corrupted resulting in the data loss. Also when the large database consumes RAM memory and this results in the slow down of the computer.
If you are providing email space for your users then it is recommended to alert them to keep the email database tiny and to encourage them to clean up inbox to avoid computer crash.
The best strategy to avoid frequent crashes is to take email backups, it allows you to backup and restore not only your emails, but also your address book, email settings, signatures and junk email.
Advantage of email backupIt is not good idea to lose the important mails. If the primary mail server on your data system crashes, a backup utility holds the email messages and retrieves the emails, again when you are online.
Unfortunately many people start to take backup only after they have lost their data. You will get several email backup utilities and data backup software, which can make you possible to take the email backup easily. If you don't want pop features, I will recommend you to use a web based email account such as Gmail, Hotmail, and Yahoo.
How to take email backup from web based email accounts? * First of all save all the important emails from the accounts in html forms on a single folder.
* Make a Zip folder of this and save this folder on your hard disk or copy it to a DVD or store it at a remote data storage server.
* You can also backup your important emails by forwarding it to your other email accounts. This allows you to protect your important emails.
How to create an e-mail backup of your Outlook Express?If you have Outlook express as your default email account manager then you don't have backup facility. But if you want to create an e-mail backup of your Outlook Express you have to find the files on the PC, which contains the emails in .dbx database files, and then take backup.
If you have Windows 98 operating system you can locate your email files in the Windows directory. In case of Windows 2000 and Windows XP operating systems the emails are stored in the folders for user data or application data.
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